Accounts Payable Processing Services
Complete Task-Based Co-Sourcing Solutions
Eliminate the cost and disruption of AP staff turnover with our systematic co-sourcing approach. Our trained teams ensure guaranteed continuity and consistent execution of your AP processes – no turnover or retraining required.
Daily AP Processing Tasks Available for Co-Sourcing
Invoice Receipt & Management
Electronic Invoice Triage: Review and route electronic invoices from email and AP portals
Invoice Data Entry: Enter complete invoice details including vendor name, invoice number, date, amount, and GL codes
Digital Document Management: Organize and maintain electronic filing systems with proper naming conventions
Approval Workflow Management
Invoice Routing: Route invoices to appropriate approvers based on your approval matrices
Approval Tracking: Monitor invoice approval status and maintain approval audit trails
Invoice Validation & Matching
2-Way Matching: Match invoices to purchase orders for verification and approval
3-Way Matching: Complete matching of invoices, purchase orders, and receiving documents
Data Accuracy Verification: Review and verify all entered invoice data for completeness
Exception Identification: Identify and flag invoices with missing POs or discrepancies
Vendor Communication & Daily Monitoring
Basic Vendor Inquiries: Respond to routine vendor questions regarding invoice status
Missing Information Requests: Contact vendors to obtain missing documentation
AP Email Management: Monitor and respond to inquiries in your dedicated AP inbo
Monthly AP Processing Tasks Available for Co-Sourcing
Month-End Close
Accrual preparation for received but unprocessed invoices
Month-end AP reports and analysis
Account Reconciliations
Detailed vendor statement reconciliation with discrepancy investigation
AP sub-ledger to GL reconciliation
Expense Management
Employee expense report processing and policy compliance
Monthly expense analysis and reporting
Quarterly AP Processing Tasks Available for Co-Sourcing
Quarterly Tasks
1099 data compilation and vendor information verification
System maintenance and data cleanup
Audit preparation and documentation organizationCollections & Recovery
Annual AP Processing Tasks Available for Co-Sourcing
Annual Tasks
Year-end close support and annual accrual review
1099/1042-S filing and tax compliance documentation
External audit support and vendor file review
Year-End Close Support
Service Delivery Options
Choose the engagement model that fits your organization’s needs
Comprehensive Co-Sourcing
Complete oversight of all AR operations with assigned team leadership and redundant specialist coverage
Modular Task Co-Sourcing
Select individual functions from our service menu to enhance your internal team capacity with reliable backup
Peak Period Reinforcement
Additional resources during high-volume periods including month-end, quarter-end, or year-end with immediate deployment
Special Initiative Support
Dedicated assistance for system migrations, workflow optimization, or backlog elimination with experienced teams
Ready to Permanently Eliminate Your AP/AR Busywork?
“In just 30 minutes, you’ll see exactly how CoSourced Now will streamline your AP and AR transaction, support error-free GAAP-compliant statements by Day 10 each month, and completely remove the turnover and training burdens from your role.”